User management

Interakt's admin dashboard is multi-user. The User Management screen is where admins create accounts for the rest of the team, assign roles, and disable accounts when people leave.

Where to find it

Sidebar → Administration → User Management.

The screen

Stats cards

• Total Users count.
• Active Users count and percentage.
• Inactive Users count.
• Admins count.

Filters

• Search by name or email.
• Role dropdown — All / Admin / Moderator / User.
• Status dropdown — All / Active / Inactive.

User table

Column	What
Name	First and last.
Email	Login email.
Role	Admin / Moderator / User.
Status	Active or Inactive.
Created	When the account was added.
Actions	Edit / Change Password / Activate-Deactivate / Delete.

Add User button

Opens the create dialog. Fields:

• First name, last name.
• Email — used to log in.
• Role — see below.
• Initial password — set or auto-generate.

Click Save. The user can log in with the email and password you set.

Roles

Three roles, each with a set of permissions.

Admin

Full access to everything. Can:

• Manage users (add, edit, delete, change roles).
• Manage AI providers, secrets, settings.
• Create, edit, delete experiences, indexes, data sources, tools, prompt templates.
• View all analytics.
• Trigger and reset the demo / setup.

Most installations have 1–3 admins.

Moderator

Can do most day-to-day work but can't change global settings or other users. Can:

• Create, edit, delete experiences and the resources behind them (indexes, tools, prompts).
• View analytics.
• Use the playground.

Can not:

• Manage users.
• Change AI provider configuration.
• Reset / re-seed.

This is the right role for content / catalog / data team members.

User

Read-only-ish access. Can:

• View experiences, indexes, tools, dashboards.
• Use the playground.

Can not:

• Edit or create anything.
• Manage other users.
• Change settings.

This is the right role for stakeholders who need to see what's there but shouldn't be able to change it. Engineers, analysts, the curious.

Changing a user's role

In the user's row, open the dropdown → Edit → change the role → save. Takes effect on their next page load.

If you're demoting yourself, be careful — you can lock yourself out of admin capabilities if you're the only admin.

Changing a password

Two paths:

1. An admin changes someone else's password. User row → dropdown → Change Password. Set a new one and hand it to them.
2. A user changes their own password. Account menu (top-right) → "Change Password". May require entering the current password.

There's no self-service "forgot password" flow in the admin UI — an admin has to reset.

Activating / deactivating a user

Toggle the Status. An inactive user:

• Cannot log in.
• Still exists in the database.
• Their actions in the audit log are preserved.

This is the right way to handle someone leaving the company. Don't delete unless you really need to — you lose attribution on their past actions.

Deleting a user

Permanent. Confirms before doing it. Use only if you really mean it.

Common gotchas

• Locking out the only admin. If you demote yourself or deactivate the only admin account, no one can manage users. Recovery requires database access. Always have at least two admins.
• Forgetting that Moderator can't manage AI providers. A Moderator who tries to add a provider gets a permission error. Promote them temporarily or have an admin do it.
• Sharing accounts. Don't. Create one per person — the audit log and analytics are per-user. Shared accounts make traces useless.
• No SSO yet. Authentication is local — there's no SAML / OIDC / Google integration in the admin UI today.

Where to go next

• Navigating the admin — the layout of the dashboard your users will see.
• Access tokens — separate from user logins, this is how applications authenticate.